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Accounting Associate

Position Summary & Overview

Responsible for processing accounts payable, ensuring prompt payment of invoices, maintaining a comprehensive AP filing system, preparing daily bank deposits and being backup for payroll. 

Duties & Responsibilities


  • Enter accounts payable invoices and ensure appropriate approvals for all invoices
  • Process weekly vendor check runs
  • Process 1099’s at year end
  • Enter credit card purchase transactions on a daily basis
  • Daily bank deposit, handle petty cash and supply change for cash registers
  • Maintain orderly financial filing system
  • Learn payroll for backup purposes
  • Prepare journal entries for the general ledger
  • Assist with other accounting duties as necessary

Essential Job Functions

  • Maintain financial or account records
  • Operate computers or computerized equipment
  • Calculate financial data
  • Independently prepare journal entries
  • Verify accuracy of financial or transactional data
  • Prepare payroll
  • Compile data or documentation
  • Prepare cash for deposit or disbursement
  • Collect deposits, payments and fees
  • Reconcile records of sales or other financial transactions
  • Answer telephones to direct calls or provide information
  • File documents or records
  • Search files, databases or reference materials to obtain needed information
  • Prepare documentation for contracts, transactions, or regulatory compliance


  • Ability to maintain confidentiality and exercise extreme discretion
  • Five plus years experience in an accounting function
  • Strong understanding of debits and credits
  • Ability to independently reconcile general ledger accounts
  • Strong understanding of the interrelationship between balance sheet and income statement
  • Strong skills using and understanding the flow of transactions in automated financial management and payroll systems
  • Knowledge of general accounting principles, regulatory standards and compliance requirements
  • Advanced level of skills using Excel, Outlook and ten-key by touch
  • Understanding of internal controls
  • Strong attention to detail
  • Excellent problem solving/judgment skills
  • Strong organizational skills and the ability to work under pressure
  • Ability to handle and prioritize multiple tasks and meet all deadlines
  • General math skills, specifically with respect to cost allocations
  • Effective verbal, listening and written communication skills
  • Ability to work independently or as a team member
  • Regularly spend long hours sitting in intense concentration reviewing and entering financial information into a computer
  • Able to read and understand technical forms and financial reports
  • Able to grasp, lift and carry. Must be able to occasionally lift up to 10 lbs. for short intervals


  • Bachelors degree in Accounting preferred
  • Experience with QuickBooks Enterprise
  • Experience in automated, cloud-based payroll system

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