Staff Accountant
POSITION OVERVIEW
Rooted in History, Planting Seeds for the Future - Los Poblanos is a family-owned and managed business located on a historic farm estate with historically significant architecture, organic farming and a dynamic mix of businesses that support its mission. Hospitality, good design, and sustainability are the threads that tie all the businesses together, including boutique lodging, private events, a field-to-fork restaurant, retail and production of our own branded lavender body products, artisan food products and distilled spirits. While still run by a small, dedicated team of managers and directors, Los Poblanos is well poised to become an internationally recognized brand and destination place.
The successful candidate will be responsible for reconciling fifteen inventory asset accounts with QuickBooks and three separate inventory management systems, processing bi-weekly payroll for 335 employees, preparing bank deposits, and reconciling GL accounts.
Position Type: Full time, Non-exempt.
Essential Job Functions
- Knowledge of QuickBooks
- Knowledge of payroll software (Paylocity preferred)
- Knowledge of inventory systems
- Reconcile all inventory asset balances in QuickBooks with source inventory reports.
- Reconcile pre-paid deposits on inventory.
- Prepare bank deposits, manage petty cash, and supply change for cash registers.
- Process bi-weekly payroll.
- Maintain/update payroll procedures.
- Prepare and understand payroll-to-GL journal entries, including month-end accruals.
- Reconcile payroll liability accounts and the discretionary gratuity accounts.
- Prepare monthly journal entries for pre-paid insurance expenses.
- Prepare monthly journal entries for depreciation & amortization.
- Prepare monthly journal entries for accrued shipping expenses.
- Assist with other accounting duties, as necessary.
Duties & Responsibilities
- Maintain financial or account records.
- Operate computers or computerized equipment.
- Calculate financial data.
- Independently prepare journal entries
- Verify accuracy of financial or transactional data
- Prepare payroll.
- Compile data or documentation.
- Prepare cash for deposit or disbursement.
- Collect deposits, payments, and fees.
- Answer telephones to direct calls or provide information.
- Search files, databases, or reference materials to obtain needed information.
Requirements
- Ability to maintain confidentiality and exercise extreme discretion.
- Five plus years' experience in an accounting and payroll functions
- Strong understanding of debits and credits
- Ability to independently reconcile general ledger accounts.
- Strong understanding of the interrelationship between balance sheet and income statement
- Strong skills using and understanding the flow of transactions in automated financial management and payroll systems.
- Knowledge of general accounting principles, regulatory standards, and compliance requirements
- Advanced level of skills using Excel, Outlook, and ten-key by touch
- Understanding internal controls
- Strong attention to detail
- Excellent problem solving/judgment skills.
- Strong organizational skills and the ability to work under pressure.
- Ability to manage and prioritize multiple tasks and meet all deadlines.
- General math skills, specifically with respect to cost allocations
- Effective verbal, listening and written communication skills.
- Ability to work independently or as a team member.
- Regularly spend long hours sitting in intense concentration reviewing and entering financial information into a computer
- Able to read and understand technical forms and financial reports.
- Able to grasp, lift and carry. Must be able to occasionally lift to 10 lbs. for short intervals.
Preferred
- Bachelor's degree in accounting preferred
- Experience with QuickBooks Enterprise
- Experience with inventory management systems.
- Experience in automated, cloud-based payroll system.
This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be required to perform.